- What is the administrative process?
- Origin of the administrative process
- Importance of the administrative process
- Characteristics of the administrative process
- Phases of the administrative process
We explain what the administrative process of an organization or company is and its importance. Also, what are its four stages.
Through the administrative process a company can achieve its goals.What is the administrative process?
The administrative process is set administrative functions within a organization or business who want to make the most of the means existing correctly, quickly and efficiently.
The administrative process consists of four elementary stages: planning, organization, execution and control. Through them, the members of a company seek to achieve the goals or objectives proposed.
Origin of the administrative process
The administrative process was detailed by Henry Fayol, a French engineer, who described its phases and characteristics in his work: “Industrial and general administration”.
Fayol relied on his experience within the French coal and iron company, Compagnie Commentry Fourchambault et Decazeville (there he held technical and then managerial posts from 1888 to 1918); and in his studies in the field of management. For Fayol, the human factor is the fundamental piece in the operation of companies and the fulfillment of goals and objectives.
In "Industrial and General Administration" he established the six functions of every industrial company (technical, administrative, accounting, commercial, financial, security) and defined the administrative functions as those in charge of coordinating and synchronizing the other five functions. Within the administrative functions he developed the four stages for an efficient and correct administrative process.
In addition, he described fourteen principles to apply within companies: hierarchy of command, order, discipline, equity, division of labor, fair remuneration, teamwork, initiative, staff stability, management unity, centralization, subordination of interest particular to the general, authority and responsibility and unity of command.
His work serves as the basis for many organizations and companies and focuses on three fundamental aspects: the application of the administrative process, technical principles and the division of labor.
Importance of the administrative process
The administrative process works as a simple and rigorous guide through which a company or organization tries to achieve the proposed objectives in the most efficient way.
The application of this administrative process allows taking advantage of the workforce and the technical and material resources that a company possesses. The administrative process allows resources to be controlled in an organized manner and to dispose of them efficiently.
This process can be applied in any type of company and each one of the members of the organization must know its role within the process. The planning and organization of administrative processes is usually the duty of hierarchical positions whose functions are less technical and more administrative.
Characteristics of the administrative process
- It is used in companies and organizations for the correct administration and use of resources.
- It serves to organize procedures and meet goals and objectives.
- It must be aligned with the objectives of the company and it is sought that it can be applied in an effective and simple way.
- Its phases are interrelated and can be divided into: mechanical (composed of planning and organization) and dynamic (composed of direction and control).
- The cycle of its phases is repeated for each proposed objective. They are cyclical and repetitive stages.
- It must be known by all members of the company.
- It can be applied in any type or size of company.
- It must be regulated by the administrative leadership of the organization.
Phases of the administrative process
1. PLANNING
Planning is the first stage that the administrative body of a company must exercise. This is where the objectives and goals that the company must meet and the methods to carry out.
The relationship between the working staff and the administrative staff must be complementary for the proper functioning of the company and the fulfillment of its objectives.
In planning, a plan must be developed that contains the different future activities that are going to be carried out and said plan must be implemented within the stipulated period.
planning activities
- Predefine the objectives and goals that you want to achieve during a weather certain.
- Predict.
- set a strategy with their corresponding methods and techniques to carry out.
- act against problems futures.
2. ORGANIZATION
After planning the objectives and future activities to be carried out to achieve the proposed goals, the next step is to distribute each activity among the different work groups that make up a company.
This will depend on the physical skills and intellectuals of each employee and the resources of the company. The purpose of the organization is to assign an objective to each company area so that it can be fulfilled with the minimum of bills and with a maximum degree of satisfaction in each employee.
organization activities
- Make a detailed selection of the right workers for the right position.
- Subdivide each task into operational units.
- Select an administrative authority for each sector.
- Provide useful materials and resources to each sector.
3. EXECUTION
For the execution, the figure of a manager capable of directing, take decisions, instruct and help the different labor sectors. The execution seeks to take the first step in the activities designated to the groups to continue carrying out these activities in a regular and effective manner.
Each working group is governed by rules and measures to improve its performance.
Implementation activities
- offer a character motivating staff.
- Reward each employee with the salary correspondent.
- Be attentive to the needs of each worker.
- Keep a communication stable across all sectors.
4. CONTROL
The control function has the role of ensuring that the company is on the right track for success. Although each function can be performed to the letter, that will not guarantee that the entity is inclined towards a positive economic path.
Control is an administrative task that must be exercised with professionalism and transparently. The control of the activities that take place in a company serves to analyze its high points and low points.
After obtaining the corresponding results, the different modifications that will have to be carried out to correct those low points can be analyzed.
control activities
- Compare the results obtained with the plans previously made.
- Evaluate and analyze the results obtained.
- Initiate the corresponding corrective actions.